Boutique Boardroom: Planning a 30‑Guest Event at the 1935 Hotel & Apartments Meeting Room

If you’re seeking an intimate, impeccably equipped venue for a small corporate or social gathering, the 1935 Hotel & Apartments meeting room delivers calm, clarity, and convenience. The 1935 Hotel & Apartments meeting room accommodates up to 30 guests and includes complimentary Wi‑Fi, a projector, coffee service, and optional catering—everything you need to run a focused, boutique‑style event in Roses on the Costa Brava.

In this guide, you’ll learn how to match your agenda to the room’s layouts, streamline logistics with on‑site amenities, and enhance the attendee experience with thoughtful add‑ons—from dedicated MICE assistance to wellness breaks.

Why choose 1935 for a 30‑guest gathering

A successful small event hinges on space that supports attention and connection. 1935 Hotel & Apartments offers:

• Natural light and modern design: A bright, carefully decorated room that promotes engagement and comfort.
• Boutique serenity: A calm ambiance where personal service, wellbeing, and detail-oriented hospitality shine.
• Adults‑only environment: Ideal for professional groups or adult social events seeking a quiet setting.
• Accessibility: Common areas are fully accessible, with an elevator connecting every floor for guest comfort.
• Roses, Costa Brava location: A sun-drenched destination that pairs productive sessions with Mediterranean downtime.

At a glance — 1935 meeting room facts:

• Capacity: Up to 30 (Imperial or Cocktail); 20 (Classroom)
• Included tech & services: Complimentary Wi‑Fi, projector, integrated sound system
• Hospitality: Coffee service and optional catering
• Support: Dedicated MICE assistance available

Room setups and capacity planning

Choosing the right layout helps your agenda flow and keeps participants energized.

How to select the ideal layout

• Imperial (30): Choose this when you want a shared table environment that encourages interaction and clear sightlines for presentations.
• Cocktail (30): Prioritize mingling and movement for launches, client appreciation, or end‑of‑day receptions.
• Classroom (20): Opt for learning-heavy sessions that need writing space and direct focus on a presenter.

Tip: If your 30‑person agenda includes both learning and networking, start in Imperial, then reset to Cocktail for a relaxed closing reception.

Built‑in amenities that simplify logistics

On‑site services reduce vendor complexity and keep your timeline tight.

• Complimentary Wi‑Fi: Ensure smooth connectivity for presenters and participants.
• Projector: Present decks, dashboards, and visuals without external rentals.
• Integrated sound system: Keep audio crisp for speakers, Q&A, or background music during breaks.
• Coffee service: Schedule energy‑boosting pauses without leaving the room.
• Optional catering: Add curated food and beverage service to match your schedule and style.
• Dedicated MICE assistance: Lean on in‑house support to fine‑tune layouts, timing, and service flow.

Build a clear run‑of‑show (and make it attendee‑friendly)

A concise, realistic program helps your team and vendors perform in sync.

1. Arrival & setup (Host team): Finalize seating, test projector and sound, and place signage 60–90 minutes before doors open.
2. Guest welcome (10–15 minutes): Check badges, share the agenda at a glance, and confirm Wi‑Fi details.
3. Plenary or keynote (30–45 minutes): Use the projector and integrated sound to anchor attention early.
4. Coffee break (10–15 minutes): Refresh energy with the built‑in coffee service.
5. Working session or workshop (45–60 minutes): Switch to discussion or small-group formats as needed.
6. Networking or reception (30–60 minutes): Transition to a Cocktail setup and add optional catering for light bites.
7. Wrap & thank‑you (5 minutes): Share next steps and contact details.

If your group is staying on site, note that check‑in runs from 4:00 PM to 9:00 PM and check‑out is by 12:00 PM, which makes it easy to plan pre‑ or post‑event room time.

Elevate the experience with on‑property enhancements

Small touches create memorable events. Consider these value‑adds available at 1935 Hotel & Apartments:

• Wellness reset: The spa and sauna are open daily from 8:30 AM to 9:30 PM with prior reservation—ideal for a post‑workshop unwind. For a special treat, there’s also an intimate one‑hour private spa session (advance booking required).
• Active breaks: Complimentary city bikes and electric mountain bikes invite fresh‑air resets or informal team spins along Roses.
• Seamless arrivals: Guests with EVs can use outdoor parking with universal and TESLA chargers. For added convenience, private garage spaces are available at €20 per night with advance reservation.
• Secure cycling support: If attendees bring their own bikes, a secure bicycle storage area and basic repair tools are available on-site.

Pro tip: Pair a focused morning session with an afternoon wellness or bike break to maintain energy without sacrificing outcomes.

Catering, coffee, and F&B flow that work

To keep attention high, time refreshments to your agenda—and use what’s already on site.

• Coffee service: Anchor mid‑morning and mid‑afternoon breaks for consistent focus.
• Optional catering: Match bites to your format—standing canapés for Cocktail, light plated options for Imperial, or snack boxes for Classroom sessions.
• Hydration strategy: Add infused water stations at the room entrance to support attendee flow without crowding.

Tech checklist: a quick, no‑stress AV run‑through

Before doors open, confirm the essentials:

• Projector connection (HDMI or adapters as needed)
• Audio levels via the integrated sound system
• Presenter clicker and screen visibility from all seats
• Wi‑Fi credentials tested on multiple devices
• Backup of decks on a USB drive and a cloud link

Accessibility and attendee comfort

• Mobility: The property’s common areas are fully accessible, with elevator access to every floor.
• Adults‑only: The hotel is designated adults‑only, making it well‑suited to professional meetings and adult social events.
• Quiet zones: Use the terrace or poolside areas for informal conversations between sessions.

Frequently asked questions (fast answers)

How many guests can the 1935 Hotel & Apartments meeting room accommodate?

Up to 30 guests in Imperial or Cocktail setups, or 20 guests in a Classroom setup.

What services and equipment are included?

Complimentary Wi‑Fi, a projector, integrated sound system, coffee service, and optional catering are available.

Is the venue suitable for training and workshops?

Yes. The Classroom setup supports up to 20 participants with a presenter‑focused layout.

Is the hotel accessible?

Yes. Common areas are fully accessible and connected by an elevator.

Can we arrange wellness or team‑building add‑ons?

Yes. You can reserve access to the spa and sauna and use complimentary bicycles for active breaks.

Are EV chargers and parking available?

Yes. Outdoor EV chargers (including universal and TESLA options) are available, and private garage parking is offered at €20 per night with advance booking.

Does 1935 provide event planning support?

Yes. The property offers dedicated MICE assistance to help plan and execute your gathering.

What if we need a larger meeting space?

For expanded formats, the broader Terraza Hotels collection includes Hotel Spa Terraza in Roses, which offers fully equipped meeting rooms with dedicated MICE services.

Practical takeaways and planning tips

• Match layout to purpose: Imperial for dialogue, Cocktail for networking, Classroom for training.
• Lock AV early: Test projector, sound, and Wi‑Fi; bring adapters and a deck backup.
• Schedule smart breaks: Use the built‑in coffee service and optional catering to maintain energy.
• Book wellness slots: Reserve the spa and sauna in advance—especially for end‑of‑day resets.
• Leverage MICE assistance: Align timelines, room resets, and F&B flow with on‑site experts.
• Plan sustainable transport: Encourage EV charging and bike use for local transfers.
• Confirm accessibility needs: Coordinate elevator and seating access ahead of time.
• Secure parking: Reserve garage spaces (€20/night) for VIPs or presenters.
• Align with house style: Remember the adults‑only policy for social guest lists.
• Create a clear run‑sheet: Share who, what, when, and contact details with every vendor.

Conclusion

A 30‑guest gathering deserves a setting where details are handled and focus comes naturally. The 1935 Hotel & Apartments meeting room blends natural light, versatile layouts, essential tech, coffee service, and optional catering—all supported by dedicated MICE assistance—so you can concentrate on outcomes, not logistics.

Ready to design your boutique boardroom experience in Roses? Contact the team at +34 972 45 99 60 or info@hotel1935.com. If your plans evolve to a larger format, ask about meeting options at Hotel Spa Terraza in Roses as well.

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Location: 1935 Hotel & Apartments, Av. Salatar, 16 – 17480 Roses (Costa Brava)